Borrow and Return Materials

Who Can Check Out What?

UTC Undergraduate  and Graduate Student

Item Type	Loan Period	Loan Limit	Renewals	Overdue Fines
Books	Semester	50	2	No*
Media (Movies & Music)	7 days	10	0	No*
Serials (Magazines & Journals)	In-Library Use Only
Hourly Loans (3 hour reserves, 3 hour equipment)	3 Hours In-Library Use Only	Varies	0	$3.00 per hour; max $15.00*
Daily Loans (1, 3, 7-day reserves, Chromebooks, Studio Equipment)	1 Day, 3 Days, or 7 Days	Varies	0	$5.00 per day; max $15.00*
Study Room	3 Hours Per Day			No
Interlibrary Loan	Varies	10 Items Per Week	Varies	Varies – Lending library manages fines/fees for their loaned items.
Electronic Resources	Available from the Library website 24 hours a day 7 days a week. Requires UTC ID/PW both on- and off-campus.
*Items that are lost will incur a lost item replacement fee and a $5.00 processing fee (per item). Damaged items will be charged replacement or repair fees.

UTC Faculty and Staff

Item Type/Service	Loan Period	Loan Limit	Renewals	Overdue Fines
Books	End of Spring Semester	100	5	No*
Media (Movies & Music)	14 days	20	1	No*
Serials (Magazines & Journals)	14 days	10	0	No*
Hourly Loans (3 hour reserves, 3 hour equipment)	3 Hours In-Library Use Only	Varies	0	$3.00 per hour; max $15.00*
Daily Loans (1, 3, 7-day reserves, Chromebooks, Studio Equipment)	1 Day, 3 Days, or 7 Days	Varies	0	$5.00 per day; max $15.00*
Study Room	3 Hours Per Day			No
Interlibrary Loan	Varies	10 Items Per Week	Varies	Varies – Lending library manages fines/fees for their loaned items.
Electronic Resources	Available from the Library website 24 hours a day 7 days a week. Requires UTC ID/PW both on- and off-campus.
Proxy Borrowing	Faculty & staff may authorize others to check out items on the faculty member’s account. More info.
*Items that are lost will incur a lost item replacement fee and a $5.00 processing fee (per item). Damaged items will be charged replacement or repair fees.

UTC Retiree

UTC Retired Faculty and Staff must get an ID card issued by the UTC Office of Human Resources. For more information about how to get this card, contact Human Resources at (423)-425-4221.

• Please visit the Check Out desk on the first floor, and bring your retired faculty/staff card, along with a state-issued photo ID that has your current address to the UTC Library Check Out Desk on the 1st floor of the Library.
• You will complete a Library Community Borrower form and be entered into our circulation system, which will activate your Library borrowing privileges.
• The card is good for one year from the date of issue and can be renewed by reapplying through the same courtesy card process each year.

Item Type/Service	Loan Period	Loan Limit	Renewals	Overdue Fines
Books	End of Spring Semester	100	5	No*
Media (Movies & Music)	14 days	20	1	No*
Serials (Magazines & Journals)	In-Library Use Only
Hourly Loans (3 hour reserves, 3 hour equipment)	3 Hours In-Library Use Only	Varies	0	$3.00 per hour; max $15.00*
Daily Loans (1, 3, 7-day reserves, Chromebooks, Studio Equipment)	1 Day, 3 Days, or 7 Days	Varies	0	$5.00 per day; max $15.00*
Study Room	3 Hours Per Day			No
Interlibrary Loan	No - ILL services are for current UTC students, faculty, and staff only.
Electronic Resources	In-Library access from public computers on the 2nd Floor. No off-campus access.
*Items that are lost will incur a lost item replacement fee and a $5.00 processing fee (per item). Damaged items will be charged replacement or repair fees.

Visiting Faculty and Affiliated Users

Visiting faculty and affiliate users must have a UTC ID and a MocsCard issued by the MocsCard office. For more information about how to get this card, contact the MocsCard Office at 423-425-2218.

• Additional information may be requested from the sponsoring department or faculty member and is specific to the nature of the affiliation with UTC.
• Please visit the Check Out desk on the first floor, and bring your MocsCard, and inquire with the Director of Access Services who can assist you in setting up your affiliate account.

Item Type/Service	Loan Period	Loan Limit	Renewals	Overdue Fines
Books	End of Spring Semester	100	5	No*
Media (Movies & Music)	14 days	20	1	No*
Serials (Magazines & Journals)	In-Library Use Only
Hourly Loans (3 hour reserves, 3 hour equipment)	3 Hours In-Library Use Only	Varies	0	$3.00 per hour; max $15.00*
Daily Loans (1, 3, 7-day reserves, Chromebooks, Studio Equipment)	1 Day, 3 Days, or 7 Days	Varies	0	$5.00 per day; max $15.00*
Study Room	3 Hours Per Day			No
Interlibrary Loan	Varies	10 Items Per Week	Varies	Varies – Lending library manages fines/fees for their loaned items.
Electronic Resources	Access to electronic resources varies.
*Items that are lost will incur a lost item replacement fee and a $5.00 processing fee (per item). Damaged items will be charged replacement or repair fees.

UTC Alumnus

Alumni of UTC must get a digital alumni card issued by Alumni Affairs. For more information about how to get this card, visit the digital card application page, or contact the Alumni Office at 423-425-4785.

• Please visit the Check Out desk on the first floor, and bring your Alumni Card, along with a state-issued photo ID that has your current address, to the UTC Library Check Out Desk on the 1st floor of the Library.
• You will complete a Library Community Borrower form and be entered into our circulation system, which will activate your Library borrowing privileges.
• The card is good for one year from the date of issue and can be renewed by reapplying through the same courtesy card process each year.

Item Type/Service	Loan Period	Loan Limit	Renewals	Overdue Fines
Books	28 Days	10	1	No*
Media (Movies & Music)	7 days	2	0	No*
Serials (Magazines & Journals)	In-Library Use Only
Technology: 3-hour laptop	3 Hours In-Library Use Only	Varies	0	$3.00 per hour; max $15.00*
Daily Loans (1, 3, 7-day reserves, Chromebooks, Studio Equipment)	No
Study Room	No - Study room reservations are for current students, faculty, and staff only.
Interlibrary Loan	No - ILL services are for current UTC students, faculty, and staff only.
Electronic Resources	In-Library access from public computers on the 2nd Floor. No off-campus access.
*Items that are lost will incur a lost item replacement fee and a $5.00 processing fee (per item). Damaged items will be charged replacement or repair fees.

Community Borrower

The UTC Library provides opportunities for community members to obtain a library card and borrowing privileges. Non-affiliated community members will incur an annual fee for services. Community borrower cards must be renewed on an annual basis. Documentation required for your card will vary by user type. Please find details for your group below.

Current UTC Faculty and Staff Dependents

• Dependents of UTC Faculty and Staff must get a card issued by the UTC Office of Human Resources. For more information about how to get this card, contact Human Resources at 423-425-4221.
  • Bring your UTC Dependent Card along with a state-issued photo ID that has your current address to the UTC Library Check Out Desk on the 1st floor of the Library.
  • Complete the Library Community Borrower form and be entered into the Library computer system, which will activate your Library borrowing privileges.

Hamilton County Teachers

• Teachers from the Hamilton County Public School District can get a community borrowers card by presenting a letter from their school. The letter must:
  • Have a current date
  • Verify employment with the Hamilton County Schools
  • Be signed by the principal of the school
  • Be written on school letterhead.
• Bring letter along with a state-issued photo ID that has your current address to the UTC Library Check Out Desk on the 1st floor of the Library.
• Complete the Library Community Borrower form and be entered into our circulation system, which will activate your Library borrowing privileges.

Non-affiliated Community Members (annual $50.00 fee required)

• Bring a state-issued photo ID that has your current address to the UTC Library Check Out Desk on the 1st floor of the Library.
• Complete the Library Community Borrower form and be entered into the Library computer system, which will activate your Library borrowing privileges.
• An annual fee of $50 is required. This can be paid using a campus payment system at the UTC Library, or at the Bursar’s office Monday-Friday from 8am-5pm and must be paid prior to borrowing library materials.

Item Type/Service	Loan Period	Loan Limit	Renewals	Overdue Fines
Books	28 Days	10	1	No*
Media (Movies & Music)	7 days	2	0	No*
Serials (Magazines & Journals)	In-Library Use Only
Technology: 3-hour laptop	3 Hours In-Library Use Only	Varies	0	$3.00 per hour; max $15.00*
Daily Loans (1, 3, 7-day reserves, Chromebooks, Studio Equipment)	No
Study Room	No - Study room reservations are for current students, faculty, and staff only.
Interlibrary Loan	No - ILL services are for current UTC students, faculty, and staff only.
Electronic Resources	In-Library access from public computers on the 2nd Floor. No off-campus access.
*Items that are lost will incur a lost item replacement fee and a $5.00 processing fee (per item). Damaged items will be charged replacement or repair fees.

Tennessee Academic Library Consortium Member

TALC is a consortium of academic libraries across Tennessee who have agreed to provide library privileges and services to each other’s currently affiliated users.

• Currently enrolled students from Tennessee Academic Library Consortium (TALC) must present their home institution ID card at the UTC Library Check Out Desk (1st Floor).
• Library staff will contact the individual's home institution to verify current employment.
• Once affiliation is verified, a borrowing account will be established in our circulation system.
• The expiration date for your card is specified by your home institution and is the last day of the current academic semester.

Item Type/Service	Loan Period	Loan Limit	Renewals	Overdue Fines
Books	28 Days	10	1	No*
Media (Movies & Music)	7 days	2	0	No*
Serials (Magazines & Journals)	In-Library Use Only
Technology: 3-hour laptop	3 Hours In-Library Use Only	Varies	0	$3.00 per hour; max $15.00*
Daily Loans (1, 3, 7-day reserves, Chromebooks, Studio Equipment)	No
Study Room	No - Study room reservations are for current students, faculty, and staff only.
Interlibrary Loan	No - ILL services are for current UTC students, faculty, and staff only.
Electronic Resources	In-Library access from public computers on the 2nd Floor. No off-campus access.
*Items that are lost will incur a lost item replacement fee and a $5.00 processing fee (per item). Damaged items will be charged replacement or repair fees.

University of Tennessee Affiliated Faculty and Staff

Current University of Tennessee faculty and staff can use the ID Card from their home institution to borrow items from the UTC Library. 

• Please bring your current UT ID to the Check Out desk on the first floor of the Library.
• Library staff will contact your home library to verify your current enrollment/employment.  When you have filled out our Library Community Borrower form you will be entered into our circulation system, which will activate your Library borrowing privileges.
• The expiration date of your privileges is the last day of UTC’s spring semester.

Item Type/Service	Loan Period	Loan Limit	Renewals	Overdue Fines
Books	End of Spring Semester	100	5	No*
Media (Movies & Music)	14 days	20	1	No*
Serials (Magazines & Journals)	In-Library Use Only
Hourly Loans (3 hour reserves, 3 hour equipment)	No
Daily Loans (1, 3, 7-day reserves, Chromebooks, Studio Equipment)	No
Study Room	No
Interlibrary Loan	No- ILL services are for current UTC students, faculty, and staff only.
Electronic Resources	In-Library access from public computers on the 2nd Floor. No off-campus access.
*Items that are lost will incur a lost item replacement fee and a $5.00 processing fee (per item). Damaged items will be charged replacement or repair fees.

University of Tennessee Affiliated Undergraduate and Graduate Student

Current University of Tennessee Students can use the ID Card from their home institution to borrow items from the UTC Library.

• Please bring your current UT ID to the Check Out desk on the first floor of the Library.
• Library staff will contact your home library to verify your current enrollment/employment.  When you have filled out our Library Community Borrower form you will be entered into our circulation system, which will activate your Library borrowing privileges.
• The expiration date of your privileges is the last day of the current UTC semester.

Item Type/Service	Loan Period	Loan Limit	Renewals	Overdue Fines
Books	Semester	50	2	No*
Media (Movies & Music)	7 days	10	0	No*
Serials (Magazines & Journals)	In-Library Use Only
Hourly Loans (3 hour reserves, 3 hour equipment)	No
Daily Loans (1, 3, 7-day reserves, Chromebooks, Studio Equipment)	No
Study Room	No
Interlibrary Loan	No- ILL services are for current UTC students, faculty, and staff only.
Electronic Resources	In-Library access from public computers on the 2nd Floor. No off-campus access.
*Items that are lost will incur a lost item replacement fee and a $5.00 processing fee (per item). Damaged items will be charged replacement or repair fees.

Borrower Responsibilities

• You are responsible for all items checked out in your name.
• Do not check out items for other people.
• Do not depend on other people to return items for you.
• Note the time or date your borrowed materials are due. Overdue notices are sent as a courtesy, but it always is your responsibility to return materials on time.
• Borrowers are responsible for paying all fines and fees that accrue in their account.
• Library borrowing privileges are suspended when fines/fees reach $15.00.
• The library uses university email accounts for notification of available materials, overdue notices, and late fees. It is the borrower's responsibility to forward mail from these accounts to commercial email accounts if they are used. Lack of mail delivery does not excuse the borrower from responding to any notices.
• If you receive an overdue notice for materials that you believe you returned, please reply to the notice so library staff have all the information necessary to investigate.
• Report lost items promptly.
• Abuse of library privileges may result in the loss of said privileges. Examples of abuse include, but are not limited to, repeatedly not returning materials on time, not paying fines or fees, and damage of library materials or facilities.

Returning Materials

Materials may be returned inside the library during operating hours. There are book returns located on both ends of the Check Out Desk as well as a return in the 24/5 corridor.

Please note that some items must be returned to the library service desk from which they were checked out. These include:

• Technology of any kind including calculators, Chromebooks, and Studio equipment
• Course Reserves
• Materials borrowed through Interlibrary Loan
• Any item that is fragile
• Any item that is time-sensitive

For borrowers' convenience, the UTC Library has exterior book returns available for use both during and after hours. The exterior book returns are located on the Douglas Street side of the building near the base of the staircase and on the Chamberlain Field side of the building near the entrance.